Kaalidigital (“we,” “our,” or “us”) is an IT staffing and consulting company committed to protecting the privacy and security of your personal information. This Privacy Policy describes how we collect, use, disclose, and safeguard the information you provide when you engage with our website, services, and business operations.
By using our services or submitting information to us, you agree to the practices described in this Privacy Policy. If you do not agree, please refrain from using our services.
1. Information We Collect
We collect information in the following ways:
A. Information You Provide Directly
- Full name, email address, phone number, and mailing address
- Resume, CV, work history, education details, and professional certifications
- Government-issued identification or work authorization documents (where legally required)
- References and background check authorizations
- Tax forms and banking information for payroll purposes (for placed candidates)
- Business details provided by client companies, including billing and contact information
B. Information Collected Automatically
- IP addresses, browser type, device identifiers, and operating system
- Pages visited, time spent on our website, and referring URLs
- Cookies and similar tracking technologies (see Section 7)
C. Information from Third Parties
- Background screening providers
- Employment verification services
- Professional networking platforms (e.g., LinkedIn) when you connect with us
- Client organizations during candidate placement and onboarding
2. How We Use Your Information
We use the personal information we collect to:
- Match candidates with suitable job opportunities and present profiles to client companies
- Conduct interviews, screening, assessments, and background verification processes
- Manage staffing contracts, placement agreements, and ongoing engagement administration
- Process payroll, invoicing, and tax reporting for placed employees and contractors
- Communicate with candidates and clients regarding open positions, project opportunities, and status updates
- Maintain and improve our internal database of talent and client relationships
- Comply with legal obligations, including employment law, immigration law, and tax regulations
- Send service-related communications such as onboarding instructions, compliance notices, and policy updates
- Analyze website usage to improve our digital presence and user experience
- Protect the integrity and security of our systems and data
3. Legal Basis for Processing
To the extent applicable under governing law, we process personal information on the following legal bases:
- Contractual necessity: to fulfill obligations under staffing, consulting, or employment agreements
- Legal compliance: to meet obligations under federal, state, and local laws
- Legitimate interests: to operate and grow our business responsibly, including candidate sourcing and client management
- Consent: where you have provided explicit consent to receive marketing communications or participate in optional programs
4. Sharing and Disclosure of Information
Kaalidigital does not sell your personal information. We may share your information in the following circumstances:
A. With Client Organizations
With your consent, we share candidate profiles, resumes, and relevant credentials with prospective client companies for the purpose of evaluating job fit. We take reasonable steps to ensure such clients maintain appropriate confidentiality obligations.
B. With Service Providers
We engage third-party vendors to support our operations, including background screening companies, payroll processors, IT systems providers, and communication platforms. These vendors are contractually bound to use your information only for the services they provide to us.
C. For Legal and Compliance Purposes
We may disclose personal information when required by law, subpoena, court order, government inquiry, or to protect the rights, safety, or property of Kaalidigital, our clients, candidates, or the public.
E. Business Transfers
In the event of a merger, acquisition, reorganization, or sale of business assets, personal information may be transferred to the successor entity. We will provide notice of any such transfer and any changes to this Privacy Policy.
5. Data Retention
We retain personal information for as long as necessary to fulfill the purposes described in this Policy, or as required by applicable law. Specifically:
- Active candidate profiles are retained while the candidate is engaged with us or for a period of up to three (3) years following last contact
- Placed employee records are retained in accordance with applicable employment, tax, and labor laws
- Client business records are retained for a minimum of seven (7) years for compliance purposes
- Website analytics data is retained for up to twelve (12) months
Upon the expiration of applicable retention periods, we securely delete or anonymize personal information.
6. Data Security
We implement industry-standard technical, administrative, and physical safeguards to protect your personal information against unauthorized access, disclosure, alteration, or destruction. These measures include:
- Encrypted data transmission using SSL/TLS protocols
- Role-based access controls limiting data access to authorized personnel
- Secure storage of physical and digital records
- Regular security assessments and employee training
While we take reasonable precautions, no data transmission over the internet or electronic storage system is completely secure. We encourage you to report any security concerns to us promptly.
7. Cookies and Tracking Technologies
Our website uses cookies and similar tracking technologies to enhance user experience, analyze traffic, and improve our services. Types of cookies we use include:
- Essential cookies: required for basic site functionality and navigation
- Analytics cookies: to understand how visitors interact with our site (e.g., Google Analytics)
- Preference cookies: to remember your settings and preferences
- Regular security assessments and employee training
You may configure your browser to refuse cookies or to alert you when cookies are being sent. Please note that disabling certain cookies may affect the functionality of our website. We do not currently respond to “Do Not Track” browser signals.
8. Your Privacy Rights
Depending on your jurisdiction, you may have the following rights regarding your personal information:
- Access: the right to request a copy of the personal information we hold about you
- Correction: the right to request correction of inaccurate or incomplete information
- Deletion: the right to request deletion of your personal information, subject to legal retention requirements
- Portability: the right to receive your data in a structured, commonly used format
- Opt-out: the right to opt out of marketing communications at any time
- Restriction: the right to request that we limit certain processing of your information
To exercise any of these rights, please contact us using the information provided in Section 11. We will respond to verified requests within thirty (30) days, or as required by applicable law. We may ask you to verify your identity before fulfilling a request.
9. California Privacy Rights (CCPA)
If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA), including the right to know what personal information we collect and how it is used, the right to delete personal information, and the right to non-discrimination for exercising your privacy rights.
To submit a verifiable consumer request or to designate an authorized agent, please contact us at the information below. We do not sell personal information as defined under the CCPA.
10. Children's Privacy
Our services are not directed to individuals under the age of 16. We do not knowingly collect or solicit personal information from minors. If you believe we have inadvertently received information from a child under 16, please contact us immediately and we will promptly delete such information.
11. Third-Party Links
Our website may contain links to third-party websites, platforms, or job boards. Kaalidigital is not responsible for the privacy practices or content of those external sites. We encourage you to review the privacy policies of any third-party sites you visit.
12. Changes to This Privacy Policy
We may update this Privacy Policy periodically to reflect changes in our practices, technology, legal requirements, or business operations. When we make material changes, we will update the Effective Date at the top of this document and, where appropriate, notify you by email or by posting a prominent notice on our website.
Your continued use of our services following the posting of an updated Privacy Policy constitutes your acceptance of the changes.
13. Contact Us
Kaalidigital
- IT Staffing & Consulting
- Email: info@kaalidigital.com
- Phone: 9785775180
- Address: 200 Innovative way , Nashua,NH 03062
- Website: www.kaalidigital.com